Tax · Accounting · Advisory
Payroll Services for Small Businesses in Miami
Payroll services for small businesses in Miami, bilingual and full-service, run by a local firm and bundled with your bookkeeping and tax. We take payroll off your plate: pay runs, direct deposit, payroll tax deposits and filings, and year-end forms, all accurate and on time.
Outsourced Payroll, Handled by a Local Miami Firm
Payroll is where small mistakes get expensive fast. A missed deposit, a wrong withholding, a late filing, and suddenly you are dealing with penalties instead of running your business. We run payroll for Miami small businesses so every paycheck is right, every tax is deposited and filed on time, and you never have to think about it.
This is full-service, outsourced payroll, not another piece of software you have to learn and babysit. You approve the hours; we calculate the pay, handle direct deposit, withhold and remit the taxes, and file the returns. If you would rather run it yourself, we can set you up and stay in the background. Either way, you get a real person who answers the phone, in English or Spanish.
Because we are also your bookkeeper and tax preparer, payroll does not live on an island. Wages, taxes, and liabilities post straight into your books, and the numbers are already reconciled and ready when it is time to file. One firm, one team, the whole picture.
What You Get
What Full-Service Payroll Includes
Everything it takes to pay your team correctly and stay compliant, handled end to end.
Pay runs on your schedule
Weekly, biweekly, semimonthly, or monthly. We process each pay run, calculate gross-to-net, and handle salaried, hourly, and mixed teams.
Direct deposit
Employees are paid on time by direct deposit, with clear digital pay stubs. Paper checks are available when you need them.
Payroll tax deposits and filings
We calculate and withhold the right taxes, deposit them with the right agencies on time, and file your federal and Florida payroll tax returns for you.
Year-end W-2 and 1099-NEC
We prepare and file W-2 forms for your employees and 1099-NEC forms for your contractors, so year-end is routine instead of a scramble.
New-hire onboarding and reporting
We collect new-hire paperwork, including Form W-4, and file the new-hire reports Florida requires for both employees and contractors.
Garnishments and PTO
We administer wage garnishments and child-support orders, and track paid time off, sick leave, and accruals to your policy.
Employee self-service
Your team gets secure online access to pay stubs and year-end forms, which cuts down the payroll questions that land on your desk.
How to Run Payroll
Outsource to a Firm, DIY Software, or In-House
There are three common ways to handle payroll. Here is an honest look at the trade-offs, so you can choose with your eyes open.
- DIY payroll software
Low monthly cost and fine for a simple team. But you are still the one running it, and the software will happily file exactly what you tell it, including your mistakes. Missed deposits, wrong withholdings, and late filings are on you, and support is usually a chat window, not a person who knows your business.
- In-house, doing it yourself
Full control, but payroll is a recurring, deadline-driven task that pulls you or a staff member away from real work every pay period. The rules change, the penalties are real, and one key person being out sick should not put payroll at risk.
- Outsourcing to a firm like ours
You hand off the whole task and the liability that comes with it. We run the payroll, make the deposits, file the returns, and answer your team's questions. Because we also keep your books and file your taxes, none of it has to be re-entered or reconciled twice. You get your time back and a professional accountable for the result.
Florida Payroll, Specifically
Payroll Taxes for Florida Employers
Florida has its own payroll rules, and they are friendlier than most. Here is what actually applies when you run payroll in Florida.
- No state income tax
Florida has no state income tax, so there is no state income tax withholding to calculate or remit from your employees' pay. That is one entire layer of payroll compliance you simply do not have in Florida.
- Reemployment tax (RT-6)
Florida's version of state unemployment tax. The new-employer rate is 2.7% on the first $7,000 of each employee's annual wages, reported to the Florida Department of Revenue each quarter on Form RT-6. We calculate, file, and pay it for you.
- New-hire reporting
Florida employers must report newly hired and rehired employees, and independent contractors paid $600 or more, to the state within 20 days. We file these reports for you, so you stay compliant with the state's requirements.
- Federal payroll filings
On top of the Florida items, we handle your federal payroll taxes: Form 941 each quarter, Form 940 each year, and W-2 and 1099-NEC forms at year-end.
Built for Your Situation
Payroll for Your Industry and Situation
Payroll is not one-size-fits-all. These are the situations we handle most for Miami businesses and families.
Construction and certified payroll
Prevailing-wage and public-works jobs come with certified payroll reporting and fringe-benefit tracking. We keep the reports accurate so your contracts stay in good standing.
Restaurants and tipped employees
Tipped wages, tip credits, tip reporting, and overtime for hourly staff are easy to get wrong. We handle the tip and overtime math so your restaurant payroll holds up.
Household and nanny payroll
Pay a nanny, housekeeper, or caregiver? Household employers can owe employment taxes reported on Schedule H. We set up and run household payroll so you are compliant without the guesswork.
S corporation owner payroll
If you run an S corporation, the IRS expects you to pay yourself a reasonable salary through payroll as W-2 wages before taking distributions. We set up owner payroll that supports that position.
Better Together
Payroll Bundled with Bookkeeping and Tax
Payroll is one moving part of your finances. It works best when the people running it also keep your books and file your taxes.
- One team for everything
Payroll, bookkeeping, and tax under one roof, so nothing falls through the cracks between three different providers.
- Books that stay in sync
Every pay run posts straight into your bookkeeping, categorized and reconciled, with no double entry and no month-end surprises.
- Always tax-ready
Payroll liabilities and wages are reconciled as we go, so your business return is built on numbers that already tie out.
- Bilingual support
Your questions answered in English or Spanish, by people who know your business and your books.
- Local to Miami
A Miami-based firm that knows Florida's payroll rules and is here when you need a real conversation, not a ticket queue.
- Platform-flexible
We run payroll in QuickBooks Payroll, or work inside your existing ADP, Gusto, or Paychex, whatever fits your business best.
Frequently Asked Questions
Payroll Questions, Answered
How we work together
Everything through a secure portal.
We collect documents, send organizers, share returns for e-signature, and accept payments through your secure client portal.
See how the client portal worksLet's Talk
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The figures on this page were last checked against their official IRS and Florida Department of Revenue sources on . Tax figures change; confirm anything time sensitive with us before you act on it.