Privacy Policy

This website is operated by Top Pro Accounting Inc., a tax and accounting firm located in Miami, Florida, United States. In this Privacy Policy, "we", "us", and "our" refer to Top Pro Accounting Inc., and "the website" refers to toproaccounting.com.

For any question about this Privacy Policy or about privacy at the firm, contact us by email at sales@toproaccounting.com, or by mail at Top Pro Accounting Inc., 2125 Biscayne Blvd, Suite 204, Miami, FL 33137, United States. A phone option is listed on our Contact page.

This Privacy Policy applies only to this website. It does not apply to the services we provide to clients, to any third-party website or platform we link to, or to communications that take place off this website.

We are a tax and accounting firm. When you become a client, the firm handles client information under separate professional and legal obligations, including the privacy and safeguarding rules that apply to tax preparers. As a client you receive a separate privacy notice that describes those practices. This website Privacy Policy does not replace that client notice and does not describe how the firm handles client engagement data.

This website is designed to collect as little as possible. It has no contact form, no account or login, no newsletter signup, and no file upload. It does not use cookies, and it does not run analytics, advertising, or tracking technologies of any kind.

Like virtually all websites, the infrastructure that serves this site (our hosting and content delivery providers) may process standard technical request information, such as your IP address, browser type, and the pages requested, on a transient basis to deliver the site, keep it secure, and diagnose problems. We do not use this information to identify you and we do not build profiles from it.

If you choose to contact us by email, by phone, or through WhatsApp, or if you schedule a consultation through the external booking link, you share the contact details and any information you decide to include in that message or booking. We use that information only to respond to you, to schedule and conduct the consultation you requested, and to keep reasonable records of our communications.

These channels are operated by third parties under their own terms and privacy policies. Appointment scheduling is handled by Google through its calendar booking service, WhatsApp messaging is handled by Meta, and email is handled by your email provider and ours. When you use one of these channels, the information you send also passes through that provider.

Please do not send sensitive personal information, such as Social Security numbers, taxpayer identification numbers, or financial account details, through email, WhatsApp, or the website. If we need such information to provide a service, we will collect it through a secure, client-only process after you engage the firm.

This website does not set cookies and does not use analytics, advertising pixels, session replay, fingerprinting, or other tracking technologies. There is nothing to consent to, and there is no tracking to opt out of.

If we ever introduce cookies or analytics in the future, we will update this Privacy Policy first and provide any notice or consent mechanism required by applicable law before those technologies are used.

We use the limited information described above only to:

• Respond to your questions and requests.
• Schedule, prepare for, and conduct a consultation you have requested.
• Operate, maintain, secure, and improve the website.
• Keep reasonable business records of our communications.
• Comply with applicable law and respond to lawful requests.

We do not use the information you send us for advertising, and we do not use it to make automated decisions about you.

We do not sell your personal information, and we do not share it for cross-context behavioral advertising or targeted advertising. We do not trade or rent personal information. We disclose the information you send us only to the service providers that help us operate (such as our communications and hosting providers), and only as needed to respond to you, or when required to comply with law or to protect legal rights.

We keep the messages and contact details you send us only for as long as needed to respond to you, to maintain a reasonable record of our communications and any resulting relationship, and to comply with our legal and professional record-keeping obligations. We do not maintain any datasets collected automatically through this website.

We use reasonable administrative and technical measures designed to protect the limited information associated with this website. No method of transmission over the internet and no method of electronic storage is completely secure, however, so we cannot guarantee absolute security. Information you transmit to us through email, WhatsApp, or other unsecured channels is transmitted at your own risk.

Depending on where you live, you may have rights regarding personal information, which can include the right to request access to it, to correct or delete it, to obtain a copy of it, to restrict or object to certain processing, to opt out of sale or sharing or targeted advertising, and to withdraw consent you have given. To make a request, email us at sales@toproaccounting.com. We will respond as required by applicable law, and we will not discriminate against you for exercising these rights.

Because this website collects so little, many requests will simply confirm that we hold nothing more than the message you sent us. For California residents: we do not sell or share personal information as those terms are used under the California Consumer Privacy Act, and we have no financial incentives to disclose. We honor verifiable consumer requests to the extent the law applies to us.

We do not request personal data from individuals in the European Economic Area or the United Kingdom through this website, and the website uses no cookies or tracking. If you choose to contact us, the information you send is received and processed in the United States.

Where the General Data Protection Regulation or the UK General Data Protection Regulation applies, the data controller is Top Pro Accounting Inc., reachable at the address and email above. We process the information you send for the purpose of responding to your inquiry and operating our business. Our legal basis is our legitimate interest in responding to communications you initiate and in running our firm, your consent where you provide it, and compliance with a legal obligation where record-keeping is required. The recipients are the communications, scheduling, and hosting providers described in this policy.

We keep the information only as long as described in the Data Retention section. You have the right to request access to your personal data and its rectification or erasure, to restrict or object to processing, to data portability, and to withdraw consent. You also have the right to lodge a complaint with your local data protection supervisory authority. We do not carry out automated decision-making or profiling through this website.

This website is intended for a general, adult audience. It is not directed to children under 13 years of age, and we do not knowingly collect personal information from children under 13. If you believe a child under 13 has provided us personal information, contact us at sales@toproaccounting.com and we will promptly delete it. Minors should not send us personal information.

This website is operated, controlled, and administered from the United States. If you access it from outside the United States, you are responsible for compliance with the laws that apply to you, and you understand that any information you choose to send us will be processed in the United States.

We may update this Privacy Policy from time to time. When we do, we will change the "Last Updated" date at the top of this page, and the updated policy takes effect when it is posted. For material changes, we will provide reasonable advance notice where the law requires it or where it is appropriate. Updates apply going forward and do not change how information was handled before the update. We encourage you to review this page periodically.

If you have questions or concerns about this Privacy Policy or about privacy at the firm, contact us at:

Top Pro Accounting Inc., 2125 Biscayne Blvd, Suite 204, Miami, FL 33137, United States. Email: sales@toproaccounting.com.